Meeting Planner
Add your team's cities and instantly see a color-coded grid of work-hour overlaps. The golden window algorithm recommends the top meeting times that work best for everyone.
| UTC | 001/4 | 012/4 | 022/4 | 032/4 | 042/4 | 052/4 | 062/4 | 072/4 | 082/4 | 091/4 | 101/4 | 111/4 | 121/4 | 132/4 | 142/4 | 152/4 | 161/4 | 171/4 | 181/4 | 191/4 | 201/4 | 21 | 22 | 23 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
🇺🇸 New York GMT-4 | ||||||||||||||||||||||||
🇬🇧 London GMT+1 | ||||||||||||||||||||||||
🇯🇵 Tokyo GMT+9 | ||||||||||||||||||||||||
🇨🇳 Shanghai GMT+8 |
Recommended Meeting Times
No overlapping work hours found for the selected cities. Try adjusting the work hours range.
Find the Best Meeting Time for Global Teams
Zolkit's Meeting Planner helps distributed teams find meeting times that work for everyone. Enter up to 8 cities and the tool renders a 24-column time zone grid — green for work hours, yellow for flex time, gray for off hours — across all locations. The golden window algorithm scores every UTC hour by how many cities overlap on business time, then surfaces the top 3 recommended slots with each city's local time clearly displayed.
Multi-City Team Planning
Add up to 8 cities to represent your team. Search from 100+ major cities worldwide, covering every continent and time zone.
Visual Overlap Grid
A 24-column grid shows every city's hourly status at a glance — green for business hours, yellow for flexible hours, gray for off hours.
Golden Window Algorithm
Automatically scores all 24 UTC hours by business-hour coverage and recommends the top 3 time slots that minimize everyone's inconvenience.
Customizable Work Hours
Set your team's work start and end times. The grid and recommendations update instantly to reflect your schedule.
100% Private
All calculations run locally using the browser's Intl API. No city data, no schedule data, nothing leaves your device.
DST-Accurate
Automatically accounts for daylight saving time in every city. Change the date to see how DST transitions affect your scheduling options.
How to Find the Best Meeting Time
- 1
The default view shows New York, London, Tokyo, and Shanghai. Click 'Add City' to search for and add more team members' cities (up to 8 total).
- 2
Review the 24-column grid — green cells are business hours, yellow cells are flexible hours, and gray cells are off hours. Look for columns where most cities show green or yellow.
- 3
Check the 'Recommended Meeting Times' section for the top 3 automatically calculated slots. Each card shows the UTC time alongside the local time in every city.
Frequently Asked Questions
How does the meeting planner find the best time?
For each UTC hour (0–23), the algorithm checks the local time in every selected city and scores the hour based on how many cities are in their core work hours (higher score) versus flex hours (lower score). The top 3 highest-scoring consecutive windows are presented as recommendations.
What are flex hours in the meeting planner?
Flex hours are the 1–2 hours immediately before and after the defined work hours. For example, if work hours are 9:00–17:00, flex hours are 8:00–9:00 and 17:00–19:00. They are shown in yellow on the grid. Meetings during flex hours are possible but not ideal, and the algorithm prefers core work-hour overlaps when available.
What if there is no overlap between the cities I selected?
When cities span more than roughly 9–10 time zones (e.g. US West Coast and Southeast Asia), no single hour may fall within everyone's work hours. In this case, try expanding the work hours range or look for flex-hour overlaps in the grid. The recommendations section will show the best available option even without full overlap.
Does daylight saving time affect the results?
Yes, and the planner handles it automatically. The date input determines which DST rules are active in each city. Changing the date by even a day around a DST transition can shift the overlap windows. Always check the date when planning meetings near DST changeover periods in March/April and October/November.
Can I use this for a recurring weekly meeting?
Yes. Set the date to the next occurrence of your meeting day and review the recommended slots. Because DST rules vary by country, the optimal time may shift by one hour after a DST transition in one of the cities — it is worth re-checking each quarter.
How is this different from a time zone converter?
A time zone converter shows what a specific moment looks like in different cities. A meeting planner searches all 24 hours to find which moment is best for a group. Use the converter when you already know the time; use the planner when you need to find the time.